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Choosing Family Day Care

Family Day Care is quality child care and education for children, provided in the homes of registered Family Day Care Educators.   Our Family Day Care service is nationally accredited and caters for children from 6 weeks of age, through to 16 years.

Family Day Care is just like being at home.  Children are given the opportunity to participate in a variety of interesting experiences with a balance of indoor and outdoor, quiet and active and structured and unstructured play.

Siblings of different ages are cared for and educated in the same environment and children can also socialise with children from different families.

Educators will be responsible for no more than seven children in total, of which only four of these children can be under school age.  This means the educator can give each child the  personal care and attention which is vital to help young children develop new skills and  interests.

Family Day Care Educators and their homes, must meet all of the criteria as set out in the Education and Care Services National Regulations, Education and Care Services National Law and Adventure Patch Family Day Care Policies.

Educators may be available on a permanent or casual basis, and can work evenings, overnights and weekends in some cases.  Family Day Care Educators can also provide before and after school care, along with school holiday care.

Family Day Care Educators are able to set their own rates and usually charge a set hourly rate per child in care.

Frequently Asked Questions

How do I apply for Child Care with Adventure Patch Family Day Care?

Applying for a place with Adventure Patch Family Day North Care is easy. Simply fill out the enquiry form or contact the Coordination Unit. Once accepted, the Enrolment registration process will then need to be completed.

The process consists of:
1. Completing the Enrolment Record for your child;
2. Providing proof of your child’s current immunisation status;
3. Providing the CRN (Centrelink Customer Reference Number) for the parent registered with Centrelink if you wish to claim Government Fee Assistance (Child Care Subsidy).
4. Accept the Enrolment Confirmation
5. Accept the Child Care Subsidy Enrolment through your MYGOV account

Once all the information has been confirmed by Co-Ordination Unit staff with your Educator, your child will be able to commence care with their Family Day Care Educator.

What Hours are available for care?

Each Eductor sets their own hours. Generally, core hours  are between 8am-6pm Monday to Friday and any out of core hours that may be agreed are classified as 6pm – 8am Monday to Friday, weekend care and/or public holidays. Educators charge within the fee parameters set by the service and agree their own hours.

Educators may require a minimum number of booked hours per day.

If our Educator is sick, what happens?

If an Educator or a member of their family develops an infectious illness, the Educator may not be able to provide care to children during this time. Should this happen, it may be possible to arrange alternate arrangements through the Co-ordination Unit. It is the parent’s responsibility to request replacement care.

Where an Educator is unable to provide care, no charge will be levied as the Educator has been unable to fulfil their responsibilities as outlined in the care contract.

Can I still claim CSS if my child is in Family Day Care?

Care through Adventure Patch Family Day Care North is eligible for the Australian Government Child Care Subsidy.

Individual Child Care Subsidy Assessment queries should be directed to Family Assistance Office on 13 61 50.

What are the Fees?

Adventure Patch Family Day Care North sets a fee parameter for all care provided through the service of between $7.00 and $18.00 per hour plus an administration levy of $1.40 per hour (pro rata) per child applies.  Educators will discuss their applicable hourly rate during your introduction with them and provide you with a copy of their Schedule of Fees.

Do I need to pay if my child cannot attend a day of booked care?

Parents are required to pay in full for absences or as per the educator’s fee schedule.

Where applicable, Child Care Subsidy may be paid for absences from care for up to 42 days per financial year. This includes public holidays.

Child Care Subsidy will be paid for absences if:
• Attendance records are correctly completed by the service and absences are initialed by the parent;
• Supporting documentation is provided where necessary;
• Parents have paid their usual contribution to the fee.

Where applicable, Child Care Subsidy will NOT be paid when absences occur on the first or last day of care.

The service is entitled to charge full fee for all child absences, including holidays.

Once the initial 42 days absence days have been exhausted, additional absences may be claimed in certain circumstances.

What is included in Family Day Care Fees?

Fees cover all contracted hours and any additional time the child is being educated and cared for by an Educator. Fees do not cover food, nappies, travel, excursions, or late payments.

Does my Child need to be immunised to attend Family Day Care?

Child Care Subsidy can only be paid for children who are fully immunised and meet the immunisation requirements. Conscientious objection and vaccination objection on non-medical grounds will no longer be a valid exemption from immunisation requirements.

The relevant vaccinations are those under the National Immunisation Program (NIP), which covers the vaccines usually administered before age five. These vaccinations must be recorded on the Australian Childhood Immunisation Register (ACIR). Children with medical contraindications or natural immunity for certain diseases will continue to be exempt from the requirements.

An Educator has the right to refuse children who do not have up to date immunisation.

State Government Requirements

The Tasmanian Public Health Act requires the Service to keep up-to-date records of the immunisation status of all children registered with the Service. Parents must provide immunisation documents that show the child:

• is fully vaccinated for their age; or
• has a medical reason not to be vaccinated; or
• has a conscientious objection, including religious beliefs, to vaccination; or
• is on a recognised catch-up schedule if their child has fallen behind with their vaccinations.

The child cannot be enrolled in the service unless the mandatory documentation is received.

Parents are also required to provide copies of updated immunisation history statements as their child receives further immunisation. Acceptable proof of immunisation includes a copy of your child’s “Blue Book”, a letter from your child’s doctor outlining the immunisations received, or a copy of your child’s immunisation history statement from Medicare.

What if my child has a medical condition?

If your child has been diagnosed with asthma, an allergy or with another ongoing medical condition, you must inform the Educator and service at the time of enrolment (or as soon as the diagnosis is known). A Medical Management and Communication Plan must be completed in conjunction with the family and educator for medical conditions prior to care commencing.

Children must not attend without required medication.

Medical Management and Communication Plans must be maintained as current and reviewed on an ongoing basis.

What Training and Qualifications does an Family Day Care Educator have?

Educators must complete the Service’s recruitment/selection procedure and comprehensive induction and training program. They must comply with the Education and Care Services National Law and Education and Care Services National Regulations and the Service Policies and Procedures at all times.

The Education and Care Services National Regulations allows each Educator to care for a maximum of 7 children under the age of 13, with up to 4 children under school age. The Educators own children are included in these numbers.

Educators are required to:
• Hold an Early Childhood Qualification or be actively working towards one;
• Maintain current First Aid qualifications, including Anaphylaxis and Asthma Management;
• Maintain a current Working with Vunerable People Check;
• Hold Public Liability Insurance for their Family Day Care Business.

Family members over 18 and regular visitors are also required a to hold a current Working with Vunerable People Check.

Educators are expected to participate in ongoing professional development.

Who do I contact if I have a problem or complaint?

We hope your association with our service is a long and positive one but we are realistic enough to realise that communication may break down from time to time for a variety of reasons.

If you have a query or concern you are encouraged to raise the matter first with your Educator. If you are not comfortable with this, or do not achieve the desired outcome we encourage you to contact the Coordination Unit and speak with our Team Leader.

If a solution or satisfaction is still not reached there is a formal complaints procedure which can be followed. A copy of the Complaints Policy can be downloaded below.


See what we’ve been up to across the service!

Family Newsletter March 2021

Our Policies

Here you’ll find our most commonly used policies. Please contact your Educator or the Coordination Unit for further information on specific policies.

Family Information Handbook

To get you started on your enrolment, we have summarised the key steps to enrol, in the pull-out Quick Reference Guide. We also recommend that you find the time to read through the Family Information Booklet carefully and in its entirety.  If you  have any questions on any of the information, please don’t hesitate to contact us.

Contact Us

Contact the Coordination Unit for Adventure Patch Family Day Care North by :

6331 7455


[email protected]

23-29 Tamar Street
Launceston, 7250
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